Frugal Ways to Improve Remote Team’s Productivity

Many organizations tend to neglect team collaboration in remote workers, and that is a concern. Those kinds of team members never see each other face to face, and sometimes even work in different time zones, which obviously means that it’s that much harder to stay in sync. With each year, the number of telecommuting workers rises drastically. Now, there are times when distance between teams is something that can’t be avoided. The real challenge is how to manage your team so that productivity levels are high and the can still deliver expected, if not surpassed results.

Connect your teams

You need to cultivate good relationships with your teams in order to get expected results and collaborate properly. Happy employees are more productive, and creating a sense of wellbeing and comfort is paramount to achieving goals. You can do this by creating a chat room and leaving it open, encouraging open pathways of communication. You can find all sorts of apps created just for that. Promote open communication between your teams both formally and informally. Keep everyone involved and informed on how the company is doing and make sure everyone is kept updated on important tasks and projects. In doing so, they will have better relationships among themselves and not left feeling like they’re working separately, but rather truly as a part of your company.

Be aware of time zones

To increase productivity, use cycled work schedules. Traditionally, all teams would work in unit and finish tasks together. However, there would be alternating “shifts”. A team that is hours behind geographically will always be playing catch up. That’s why having a strict and non-flexible schedule will cripple your team’s output. To solve this issue, choose an overlapping period to host conference calls or virtual meetings. During this time, everyone should be working no matter what their location.

Proper tracking

Teams working remotely means less supervision – and of course, some may become lazier. If you’re paying your teams by the hour, it would be best to have a system to monitor these hours. Virtual settings are making it almost impossible to keep track of your employees, not like traditional offices, where you can see everything, from when employees come to work to when they leave. Find an app in which your remote workers can log into once they start working and log out of when they finish. You can even find some where you can track their hour and even if they’re actually working.

Communication

There are numerous video conferencing solutions you can turn to when it comes to communication. Keeping your team connected at all times is of the utmost importance. To promote productivity, make sure your team can talk to each other at all times. But frequency of communication is not the only thing you need to work on, but clarity of messages as well. Last but not least, make it a habit to have everyone keep you updated on the work they’ve done which they can easily do by using tools such as Google Docs.

Video conferencing

Video conferencing improves collaboration and effectiveness. It moves the team towards the goals and furthers communication between team members, allowing them to function more effectively. The emergence of the Internet and the creation of the technology we now use has allowed for a greater degree of collaboration between individuals all over the world. Social media sites can be leveraged by businesses to connect with even more users than they thought possible.

Over-communicate

More managers need to learn to be in touch with their team members as often as possible. There is something called the Propinquity effect, which means the more time you spend with someone, the more you’ll like them and are likely to become friends. So, for increasing the bond between your team members, stay in touch at least once a day, or every other day – even if it’s not that important.

Final thoughts

When you can see, hear, and speak to your colleagues directly, you are better able to ascertain their needs, as well as communicate your own. However, video conferencing might very well be the top mode of communication for all of us in the near future.

 

Leila Dorari is a freelance writer and a self-improvement enthusiast from Sydney. Currently, she is spreading the word about how businesses can benefit from using quality video conferencing solutions. When taking a break from making new marketing slogans, she is either window shopping or exploring new ways to make her life more meaningful.

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