Frugal Ways to Improve Remote Team’s Productivity

Many organizations tend to neglect team collaboration in remote workers, and that is a concern. Those kinds of team members never see each other face to face, and sometimes even work in different time zones, which obviously means that it’s that much harder to stay in sync. With each year, the number of telecommuting workers rises drastically. Now, there are times when distance between teams is something that can’t be avoided. The real challenge is how to manage your team so that productivity levels are high and the can still deliver expected, if not surpassed results.

Connect your teams

You need to cultivate good relationships with your teams in order to get expected results and collaborate properly. Happy employees are more productive, and creating a sense of wellbeing and comfort is paramount to achieving goals. You can do this by creating a chat room and leaving it open, encouraging open pathways of communication. You can find all sorts of apps created just for that. Promote open communication between your teams both formally and informally. Keep everyone involved and informed on how the company is doing and make sure everyone is kept updated on important tasks and projects. In doing so, they will have better relationships among themselves and not left feeling like they’re working separately, but rather truly as a part of your company.

Be aware of time zones

To increase productivity, use cycled work schedules. Traditionally, all teams would work in unit and finish tasks together. However, there would be alternating “shifts”. A team that is hours behind geographically will always be playing catch up. That’s why having a strict and non-flexible schedule will cripple your team’s output. To solve this issue, choose an overlapping period to host conference calls or virtual meetings. During this time, everyone should be working no matter what their location.

Proper tracking

Teams working remotely means less supervision – and of course, some may become lazier. If you’re paying your teams by the hour, it would be best to have a system to monitor these hours. Virtual settings are making it almost impossible to keep track of your employees, not like traditional offices, where you can see everything, from when employees come to work to when they leave. Find an app in which your remote workers can log into once they start working and log out of when they finish. You can even find some where you can track their hour and even if they’re actually working.


There are numerous video conferencing solutions you can turn to when it comes to communication. Keeping your team connected at all times is of the utmost importance. To promote productivity, make sure your team can talk to each other at all times. But frequency of communication is not the only thing you need to work on, but clarity of messages as well. Last but not least, make it a habit to have everyone keep you updated on the work they’ve done which they can easily do by using tools such as Google Docs.

Video conferencing

Video conferencing improves collaboration and effectiveness. It moves the team towards the goals and furthers communication between team members, allowing them to function more effectively. The emergence of the Internet and the creation of the technology we now use has allowed for a greater degree of collaboration between individuals all over the world. Social media sites can be leveraged by businesses to connect with even more users than they thought possible.


More managers need to learn to be in touch with their team members as often as possible. There is something called the Propinquity effect, which means the more time you spend with someone, the more you’ll like them and are likely to become friends. So, for increasing the bond between your team members, stay in touch at least once a day, or every other day – even if it’s not that important.

Final thoughts

When you can see, hear, and speak to your colleagues directly, you are better able to ascertain their needs, as well as communicate your own. However, video conferencing might very well be the top mode of communication for all of us in the near future.


Leila Dorari is a freelance writer and a self-improvement enthusiast from Sydney. Currently, she is spreading the word about how businesses can benefit from using quality video conferencing solutions. When taking a break from making new marketing slogans, she is either window shopping or exploring new ways to make her life more meaningful.

Steps for Creating a Paperless Home Office

We’ve all been there: Keeping and storing documents that we deemed important throughout the years only to walk into the home office space one day and see a mountain of papers staring back. This can be magnified ten-fold if you work from home. The good news is there is an easy solution that will save you time, money, storage space, and clutter. […] Continue Reading…

Tips for Combining Work and Play Around the Home

No one likes chores. The word itself implies a task that must be done but gives no pleasure. Where did this poor relationship with housework originate? For most of us, it probably began in childhood, when we had to quell our urge to run around with friends and play the day away in order to complete those whine-inducing chores. Chores became synonymous with having the fun sucked out of the day. And so the phenomenon continued into adulthood. […] Continue Reading…

How to write and keep New Year’s resolutions

It’s a perfect opportunity for a fresh start however, we all know that it doesn’t often work out like that. You may start off the year eating nothing but kale and learning a new language but as soon as February comes so does the vast amounts of fast food and your permanent position on the sofa. […] Continue Reading…

Great apps to boost home-office productivity

Working from home is fulfilling for a multitude of reasons, but presents the difficult challenge of remaining focused. Fortunately, there is a wide variety of tools you can use to help supercharge your productivity in your home-office. Here are some great apps that will allow you to reach your potential while working from home. […] Continue Reading…

DeClutter Your Desk And Your Mind

The argument over whether a clear desk or a messy one is a truer sign of productivity has gone on for decades and it’s unlikely to ever be resolved objectively. Why not give the “clear desk = clear mind” side of the debate a try in your own workspace? You may be surprised at the way a little decluttering makes you feel like a more productive and organized person. […] Continue Reading…

5 Ideas to Make Your Office Balcony More Appealing

Having a balcony in your office is a great way to still get some outdoors while remaining indoors. This holds especially true for those days where the weather outside is absolutely gorgeous and you are stuck inside working calculating one huge sum after another. If your office has some outdoor space, utilize it by turning it into a balcony.

And to help you with that, here are 5 ideas to make your office balcony look something that came out right from Pinterest: […] Continue Reading…

Does Office Design Really Affect Productivity?

As an active employee, you spend a significant part of your day at the office. During that time, you need to carry out tasks, meet deadlines, interact with co-workers, and still have complete insight into the impact of your work. However, what you are unaware of (most of the time) is how your office affects the way you work. Whether you work at home or in a large company building, office design can impact your mood, your ability to concentrate and stay focused, and your ability to be productive. […] Continue Reading…

Starting a workday with easy tasks? Top reasons why it kills your productivity

Let’s be honest – we’ve all done it once or twice. We came to work early in the morning, especially on Monday and then decided to settle down a little bit by doing some easy tasks first. Seems pretty normal. However, if you are starting off your day with the easiest tasks on your list, you could be killing your productivity levels for the rest of the day. This could seriously harm your output, leaving you with a lower task completion rate than you should be able to achieve. Here are the top reasons why starting with an easy task is such a productivity killer. […] Continue Reading…

How to create a winning daily routine – and actually stick to it

When you have to juggle work, home life, and social responsibilities, it can often feel as though there just isn’t enough time in the day. In order to get it all done and do it successfully, you need to have a daily routine that works for you. On top of that, you need to have the discipline to stick to it every day. Here’s how to establish a winning routine and then resist the temptation to shift away from the schedule. […] Continue Reading…