My Simple GTD Implementation

Post written by Marlon Ribunal.
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Since it’s a custom for GTD’ers to describe their personal implementation of the system, I feel I’m bound by the same custom and owe it to my blog readers to share with them my simplified implementation of the GTD system. Let me make it clear, though, that this is in no way close to the real GTD system that includes a lot of other stuff and processes. This implementation is simplistic and, obviously, personal. This is what works for me and may not necessarily work for others.

Simplistic Getting Things Done Implementation

My Simple GTD Implementation - Moleskine notebook, Sharpie Pen, Nokia E71, and Olympus Voice Recorder

Moleskine Pocket Notebook

This is where I jot down important notes that I need to remember. Not shown in the picture are other stuff I keep in the inside pocket of the notebook: mini post-it’s, index cards, and a pocketmod. I consider this pocket notebook very important not only for productivity purposes but also for any creative ideas that I need to capture. I also use it as my blog ideas bank. If I don’t bring my backpack, I make sure that I have this little notebook with me in one of my pockets. The Moleskine notebook that I have is the one I got from Think Geek.

Nokia E71 Smart Phone

I use my Nokia E71 smart phone to handle not only calls but also my digital notes and calendar items. All the tasks that I need to schedule are recorded in the cool calendar function of the phone. I also use it as a reminder tool for important things. The Month and Week view modes of the calendar application give me an overview of what my month or week is like. Some of my To-Do tasks – the personal ones – are usually kept in my phone. The Office applications in the phone are really great, too. I can create and save Word, Excel, and PowerPoint in the phone. The PDF reader is also great. I also regularly use it to update my Facebook and Twitter updates.

Update: My Nokia E71 Smart Phone has been upgraded to BlackBerry Bold 9780 which is doing a better job specially on Task Management and Alerts. See what are my Top 3  BlackBerry Productivity Tools here.

Olympus Voice Recorder

My digital voice recorder is a backup capture tool that I often use. I also use it to record ideas for my blog. When I have an idea that I need to capture and I’m kind of lazy to write, I grab the recorder and hit the record button. This is a convenient and quick way of capturing important notes and To-Do tasks.

Online GTD Application

Another tool that I regularly use for its ubiquity is the SimpleGTD online application. I recently posted a review of the SimpleGTD application. What I really like about this application is its Project and Context functions which are useful in putting related tasks in a logical grouping. Read more about how I implement SimpleGTD in that post.

How do you implement the GTD system in a personal level? Please describe your GTD toolbelt in the comment section below. I am looking forward to your response!

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7 Thoughts.

  1. Hi, I like your pocket notebook! I find these a bit too expensive, yet, very cool, but I use cheaper ones.
    My GDT system is the following:
    Pocket notebook – I collect my to-dos, projects, and other stuff while I’m not at the computer in the notebook and transfer it to my action lists or calendar later.
    Tracks – I use it for all of my context action lists, my someday/maybe list and my projects.
    GCal – this is the best for getting a nice visual of my to-do list and it send the notifications
    Other than these main tools I a very clean desk and lots of kinds of filing systems both at work and at home.

  2. This is a really great article, I really find Dan’s point interesting in following post that this comes with a mobile version aswell. This is something I was not aware of.

  3. Pingback: My Top 3 BlackBerry Productivity Tools

  4. For implementing GTD you can use this web-based application:

    You can use it to manage your goals, projects and tasks, set next actions and contexts, use checklists, schedules and a calendar.
    Comes with a mobile version too, and with an Android app.

    • Can you please enumerate some of its advantage over similar task management tools?

  5. @Matthew

    I can picture how cool is your adoption of the GTD system. I use my Moleskine only for note taking and some todo lists. Well, the Moleskine is too expensive to just use it for todo list. For that, I have clipped some pages of 3×5 notepad on the back cover of the Moleskine. I am using the pocket size cashier notebook that I got from Think Geek. I have the hard cover pocket moleskine, but that’s for personal use only. I have also just purchased a medium Piccadilly Essential Notebook which I use as notebook for our Bible study. Let’s see how the Piccaddilly is going to “perform”.

  6. My GTD implementation is definitely hacked together.
    – Core is my Moleskine planner. I use it for schedule tracking and data capture. The sticky-note on the cover is updated with my daily todo list, and can be quickly added to as new items pop up. I carry my Lamy Safari fountain pen everwhere I go, and the Moleskine (soft cover, tried the hard cover last year and it didn’t work so well) fits into my pocket so that it’s easily portable.
    – I transfer the data from the planner into a 3-ring binder that has divider tabs in it, noting my different projects I’m working on. For larger projects/doodles/idea capture, the binder also works well, as I have it nearby the majority of the day.
    – I use Gmail’s “tasks” to keep an overview list of my todos that I can check from any computer. This gives me the opportunity to look up the overview at most locations.
    – Google Calendar is also put into use. It tracks infrequent events that I don’t want clogging up my planner, as well as being used to schedule/track my blog posts. I can easily see how my blog series are going, how far ahead I have work scheduled, etc.
    – My phone is used primarily for phone calls. However, I do have some important information stashed away in the “notes” program so that it is readily available whenever I might need it.
    Adventure-Some Matthew recently posted…I Don’t Need An iPhoneMy Profile

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